Frappe Technologies

India

Kalinga International Coal Terminal Paradip Pvt Ltd (KICTPPL)
KICTPPL's digital leap: Transition from Tally to ERPNext

About

Kalinga International Coal Terminal Paradip Pvt Ltd (KICTPPL)
Paradip Port is an artificial, deep water port in the East coast of India in Jagatsinghpur district of Odisha. KICTPPL is a Special Purpose Vehicle incorporated for the implementation and operation of the Mechanised Import Coal Terminal at Paradip Port under the Concession Awarded by the Paradip Port.

Apps implemented

ERPNext

Industry

Logistics

Help people to use our tools

We believe our tools like ERPNext can help organizations reduce waste and complexity. Frappe + ERPNext has the potential to be a “full stack” replacement for not only ERP (SAP/Oracle) but also the entire enterprise stack (Java/.NET). With this scope, we should help organizations by providing products and services to help them manage their technology platforms.

Why ERPNext over SAP B1 / Oracle

100% FOSS

Customizable

Future-ready

Challenges

  • Reliance on Excel for Operations: All activities, including complex calculations for berth hire, cargo handling, storage charges, and royalty, were managed in Excel, making the processes prone to errors and inefficiencies.
  • Decentralised Records: The absence of a centralised system for storing records created challenges in accessing and managing information efficiently.
  • Disconnected Processes: A lack of integration between different operational processes led to inefficiencies and delays, as there was no seamless flow of information across departments.
  • Inadequate Tracking of Changes: There was no system in place to track changes in vessel details or the balance of cargo items associated with each vessel, resulting in a lack of transparency and potential mismanagement of resources.

These challenges collectively highlighted the need for a robust, centralised, and integrated system to streamline operations, enhance efficiency, and improve overall management. Tally was limited to the accounts department, and management had to rely heavily on the accounts team to provide necessary financial statements & reports.

Benefits

  • Streamlined Operations in a Unified System: All operational tasks are now managed within the ERPNext system, ensuring a seamless and centralised workflow.
  • Automated Invoice Generation: Single-click invoice generation enables quick and accurate calculation of charges, including berth hire, cargo handling, storage, and royalty charges, significantly reducing manual effort.
  • Customised Forms for Operational Processes: Tailored forms and features allow for detailed recording of activities, from vessel dispatch to the discharge of cargo items, ensuring that every step of the process is documented thoroughly and accurately.
  • Enhanced User Role Permissions: Role & user permissions allow restricted access to specific records/features, ensuring that operational tasks and store-related activities are handled only by personnel authorised for their respective departments, enhancing security and accountability.
  • Improved Tracking and Reporting: Customised reports enable precise tracking of vessel balances and other critical metrics, offering better insights and aiding in informed decision-making.

By leveraging ERPNext, KICTPPL has achieved a more efficient, transparent, and integrated approach to managing its operations, laying a strong foundation for scalability and improved performance.

Impact

Successful on-time ERPNext go-live

Increased sales order to cash

Increased inventory turnover

ERPNext has revolutionised KICTPPL’s approach to managing operations by:

  • Eliminating inefficiencies in workflows and resource management.
  • Promoting transparency through integrated systems and detailed reporting. Enhancing adaptability enabling the company to effectively handle future demands.
  • Boosting team productivity, shifting the focus from manual efforts to high-priority objectives.
  • This implementation represents a pivotal step forward, positioning KICTPPL for sustainable growth and operational excellence.

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Share your story with the world

Inspire people by sharing how Frappe has positively impacted your business.

Submit a story

Share your story with the world

Inspire people by sharing how Frappe has positively impacted your business.

Submit a story